Frequently Asked Questions

📅 1. Booking the Hall

How do I check availability and book?
Visit our Book the Hall page to check the calendar and request a booking through Hallmaster. Alternatively, email us at manager@beechwoodhall.org.
Do I need to pay a deposit?
Yes, a £100 deposit is required to confirm your booking.
For a wedding, the deposit is £350. Made up of the refundable £100 and £250 non-refundable deposit which will be taken off the final cost.
When is the final payment due?
All payments are due no later than 4 weeks before your booking.
Can I cancel my booking?
Yes, if cancelled more than 1 month in advance we can offer a full refund, within 2 weeks we would offer 50% and after a full payment would be due.
Are there discounts for local residents?
Yes, parish residents receive discounted rates.
Can I book a viewing?
Yes, please check availability on the calendar and we will try to accommodate your schedule. Ideally Tuesdays and Fridays are preferred.

🏛️ 2. Facilities & Equipment

What is the size of the hall?
The main space in the hall is approximately 12 metres by 7.7 metres.
How many people can the hall hold?
Up to 100 people seated. It can go a little higher to 120 if seating is reduced, for example, to have a dance space.
Does the hall have a kitchen?
Yes, it includes an oven, hob, microwave, fridge/freezer, kettle and hot water boiler.
Are tables and chairs provided?
Yes, There are chairs and tables in the cupboard next to the fire escape. There is enough to seat 100 people. The tables are 76cm x 180cm.
Does the hall have WiFi?
Yes, the code is in the kitchen.
Is there a sound system or projector?
We can occasionally rent out a large speaker and projector. Additional costs would be incurred.

♿ 3. Accessibility & Parking

Is the hall wheelchair accessible?
Yes, the hall has step-free access and there are disabled toilet facilities. The hall is fitted with flooring which is wheelchair friendly in the kitchen and bathrooms, specifically selected to reduce risks to wheelchair users in areas where the floor can become slippy.
Is there parking?
Yes, approximately 30 spaces with 2 disabled bays.
Is there an outdoor area?
Yes, a four-acre community park with a children's play area and outdoor gym equipment.
Can I put up decorations?
Yes, but please avoid using cello tape, nails or strong adhesives. The damage deposit will not be returned in full if the paint is chipped away due to decorations. There are hooks on the wooden ceiling beams which are perfect for bunting or hanging other decorations and also lighting such as fairy lights. There are also hooks outside on the veranda ceiling which are also perfect for hanging decorations.

🚫 4. Rules & Restrictions

Can I serve alcohol?
Yes, if served without charge. We do not have a license for sales so you can serve for free but not charge for alcohol. Or you can apply to the Local Authority for a Temporary Events License.
No candles, please.
Can I play music or have a DJ?
Yes. The noise restriction starts at 11pm so no music after that, with respect for our neighbours.
What are the hall’s opening and closing times?
The hall is open at any time on request, noise limitations are in place between 11pm – 7am and we are in a dark skies area so reduce the light pollution wherever possible.
Are pets allowed?
Dogs are allowed on leads in the park area. Please clean up dog mess! If dogs are well behaved they can go in the hall, with respect to other user who may not be comfortable with dogs.
Can I have a bouncy castle inside or outside?
Bouncy castles are allowed inside the hall. The local companies know which ones fit in the hall with the beam height and will ensure the safety standards are met. We have a specific information sheet if you are booking one so please add that note on the booking and we can send it to you. Bouncy castles are only allowed outside at community events organised by the Parish Council as the park is an open space for the whole community even when the hall is booked.

🧹 5. Cleaning & Waste

Do I need to clean after my event?
Yes, leave the hall clean and tidy. A checklist can be found in the kitchen. We do have a cleaning package if you have booked a gold package and would like to add that to your booking.
Are cleaning supplies provided?
Cleaning materials are available under the sink in the kitchen, please leave used cloths under the counter and we will collect, wash and return for future users.
Where do I put rubbish and recycling?
Please use the bins in the kitchen. There is a key for the large rubbish bin in the kitchen, then the bin is outside the fire exit.
We aim to recycle as much as possible and strongly support you in recycling all possible rubbish. There is a recycling bin in the kitchen and it can be emptied straight into the large bin on the opposite side of the car park from the hall.

Can I pay for cleaning instead?
Yes, cleaning and rubbish removal are available for £100 on selected packages.

🎉 6. Special Events & Regular Hire

Can I hire the hall for a wedding?
Yes, we offer event packages. Please see the Hire Rates page.
Can I book for weekly classes or meetings?
Yes, regular weekday classes are welcome. There is a slightly discounted rate for regular hirers.
Can I bring in my own caterers?
Yes, we especially welcome local, sustainable businesses and would be happy to supply a list of local companies.
Can I hire special tables and chairs for my special occasion?
Yes, we do have tables and chairs but understand that for special occasions there may be a specific theme or look you are aiming for. We can supply contacts for companies that have been used before.

Can I book a viewing?
Yes, please check availability on the calendar and we will try to accommodate your schedule. Ideally Tuesdays and Fridays are preferred.